Are You Feeling the Payment & Data Pain?
Being an organization with many different levels, moving data and dollars across those local, state or regional affiliates can be tough. Do you fully understand how your organization receives payments from members? Is your organization having trouble moving those funds and data? See how integrating an automation tool can reduce that pain.
A member makes a single payment. Included in that payment are dollars for local dues, national dues and perhaps they’re also registering for your annual meeting.
- Do you manually calculate how much belongs to the affiliate and now much belongs to national?
- What about the annual meeting registration, how does the member’s information get updated and the payment accounted for?
- At the end of the day, how do you make sure each affiliate or entity has the dollars that are allocated to them while the membership information is updated in all systems of record?
- Do you manually calculate dollar amounts and write a check and mail it to the correct entity? Do you send spreadsheets with member information?
- How often do you repeat that process? Now times that by 1,000 and you’ve got quite a mess on your hands.
What happens from the moment the payment is made to when the dollars show up at each entity’s bank account is important. It can make or break you. If the movement of dollars and data in your organization look like a tangled mess, we can help.
Process = Chaos
If your organization is having trouble moving funds and data around the organization, whether it’s
- national to affiliates
- affiliates to national or even
- between affiliates
…then it might be time to rethink your processes. There is a simpler, automated way.
With systems integration and automation, you:
- Automatically update financial and membership data as transactions happen
- Gain access to dollars from member payments faster
- Have full insight to accurate and up-to-date reporting
- Reduce redundant data entry across the organization (this reduces errors!)
- Make more educated, strategic decisions
Missing Dollars and Data? Here’s How to Fix the Leaks.
Being an organization with many different levels, moving data and dollars across those local, state or regional affiliates can be tough. Think of your association as a house and your AMS or member management system as your foundation. It’s solid and essential.
What Does Your Data & Payment Plumbing Look Like? Once you have the foundation and four walls up, next is the plumbing. My question to you is…
“Would you allow faulty plumbing to leak, clog and wreck havoc on your house while water runs through the pipes from the kitchen, to the bathrooms and to the laundry room?”
If the answer is no…then why would you let valuable data and dollars leak or get stuck while they try to flow through different levels of your organization?
Let’s go back to the beginning…
What does your process look like from the moment a payment is made, all the way until that payment is settled in the bank account(s)?
- How is it tracked in all your systems of record?
- Does the payment end up in a single bank account that then needs to be reconciled?
- How are the dollars calculated and distributed to local and/or state affiliates?
- Is the payment and data entered manually?
Wouldn’t it be nice to not have to think about those things? What if they could happen automatically? Your next step? To find and fix the leaks that are costing you money.
